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| International Wind Band Contest “City of Valencia” 2012 | ONE.- The International Wind Band Contest will be held from July 19 to 22, 2012 at the Palau de la Música (Concert Hall) in Valencia. The different categories will perform in the following order:
| Division Three | Thursday, June 19, 2012 | | Division Two | Friday, July 20, 2012 | | Division One | Saturday, July 21, 2012 | | Honorary Division | Sunday, July 22, 2012 |
The Organizing Committee, together with the collaboration of the institutions involved in its composition, is the management, administration, and co-ordination agency for every aspect of the Contest. This Organizing Committee may require the assistance of a Technical Committee and will be aided by a Control Commission, as stipulated in these rules and procedures.
TWO.- All bands taking part in the Contest will be divided into categories according to the terms established in clause four of these rules.
In order to constitute a category, there must be at least two bands competing in it. The mere enrolment of a band does not imply definite participation. Should only one band enroll in a category within the stipulated enrolment period, this band will be invited to participate either in the preceding or subsequent category as appropriate. If there is only one band left in a category due to the withdrawal of the other bands, this category will be cancelled for competition purposes and the remaining band can withdraw from the contest without penalty.
THREE.- The number of Spanish and foreign amateur wind bands that may participate is as follows:
| Honorary Division | 5 bands maximum | | Division One | 5 bands maximum | | Division Two | 6 bands maximum | | Division Three | 6 bands maximum |
Three places will be reserved in both Division Three and in Division three for foreign bands or Spanish bands from outside the Autonomous Region of Valencia, and 3 places will be reserved for bands from the Autonomous Region of Valencia. One place will be reserved for a foreign band, and another for a Spanish band from outside of the Autonomous Region of Valencia in both Division One and the Honorary Division and three places for bands from the Autonomous Region of Valencia. Unfilled places which were reserved for foreign bands, or Spanish bands from outside the Autonomous Region of Valencia, will be occupied by bands from the Autonomous Region of Valencia. Likewise, places reserved for bands from the Autonomous Region of Valencia which are not filled will be occupied by foreign bands and Spanish bands from outside the Autonomous Region of Valencia.
Bands belonging to Conservatories and professional Music Academies, or bands formed for the sole purpose of taking part in the Contest, are not allowed to participate.
FOUR.- The number of musicians within each participating band should be as follows:
| Honorary Division | between 111 and 140 musicians (including 5 guest performers), including up to a maximum of 14 bowed-string instrumentalists. | | Division One | between 81 and 110 musicians (including 5 guest performers), including up to a maximum of 12 bowed-string instrumentalists. | | Division Two | between 51 and 80 musicians (including 5 guest performers), including up to a maximum of 8 bowed-string instrumentalists. | | Division Three | between 40 and 50 musicians (including 5 guest performers), including up to a maximum of 6 bowed-string instrumentalists. |
Musicians are not allowed to play in two bands that are enrolled in the same category.
FIVE.- The order of performance of the participating bands will be decided by public draw. Before the official competition, each band will play a paso doble (a maximum of four minutes in length) on stage. Then, as part of the competition, each band must perform a compulsory piece chosen by the Organizing Committee, and a free-choice piece. Bands must first perform the compulsory piece and then the free-choice piece. The City Council does not assume responsibility for any legal matter that might arise as a result of the use made by the participating bands of the free-choice pieces.The length of the free-choice piece must be as follows:
| Honorary Division | between 18 and 27 minutes. | | Division One | between 14 and 22 minutes. | | Division Two | between 11 and 18 minutes. | | Division Three | between 9 and 15 minutes. |
If the total length of the aforementioned performances exceeds or falls short of the total time permitted, the band will be penalized by the Organizing Committee by the deduction from their jury score of four points per minute/fraction.
SIX.- The stage and installations to be used during the Contest will be exactly the same for all bands participating in the same category. The installation will be the sole responsibility of the Organizing Committee, and no changes can be made to it without the Committee's authorization.
SEVEN.- The jury will be made up of five renowned experts from the music world, Spaniards and/or foreigners, appointed by the Organizing Committee after studying the qualifications and suitability of the candidates..
Should a juror be related to any of the bands participating in the competition, either by birth, circumstance, motives and/or interest, they will be eliminated from the jury. The following person on the candidate list will then take their place on the jury, and so on.
EIGHT.- Valencia City Council and the Valencia Provincial Council will give the bands participating in the competition the following financial grants:
| Honorary Division | 5.000 € | | Division One | 4.000 € | | Division Two | 3.500 € | | Division Three | 3.000 € |
NINE.- Within each category, the bands awarded the highest number of points will be given an amount of money as the First, Second and Third prize.
Each member of the jury, in their own name, will give every participating band a score from 0 to 10 points, with half points allowed, for both the compulsory and free-choice piece and for each of the following aspects of the performances: tuning, sonority, interpretation, and technique.
The final score will be the total of all the individual scores for each of the pieces performed, and will determine the corresponding prizes.
If the jury awards one of the prizes "ex aequo", the prize will be shared amongst the winning bands.
TEN.- The jury's decision will be announced by a notary appointed to that effect, when all the bands in each category have finished their performances, and will be ratified by the Local Governing Body through a resolution outlining the reasons for the decision. This agreement may be appealed against according to the provisions made in the regulations that govern the administrative procedure.
Once all the performances in each category have finished, the results and the details of the votes of each member of the jury will be published on www.cibm-valencia.com
ELEVEN.- The bands that win First, Second and Third prize will be awarded the following amounts of money. The values expressed below are gross of any pertinent legal deductions:
| | 1st Prize | 2nd Prize | 3rd Prize | | Honorary Division | 9.000 € | 6.000 € | 4.000 € | | First Division | 6.000 € | 3.000 € | 2.000 € | | Second Division | 4.000 € | 2.000 € | 1.500 € | | Third Division | 3.000 € | 1.500 € | 1.000 € |
The Conductor and President of participating bands are obliged to go up onto the stage to receive any prizes won. Bands whose representatives do not go up on stage to receive their prizes will only receive 50% of the cash prize won.
TWELVE.- The enrolment period will be from January 16 to 27, 2012 (inclusive).
An official application must be addressed to the Mayoress of Valencia City Council, and submitted at the Town Hall General Register Office or at any of the Registries or Offices stipulated in Article 38 of the Law 30/92 of November 26, amended by the Law 4/1999 (R.J.A.P. and P.A.C.).
In the application forms, along with the content established in Article 70 of the above-mentioned Law 30/1992, bands should specify their chosen category, the title of their free-choice piece, its length, composer and, where appropriate, the transcriber. They should also indicate the title of the paso doble to be played. Applications must be accompanied by a recent photograph and a history of the Band that focuses on the last ten years (including details such as participation in competitions or contests, prizes won, recordings made, festivals they have taken part in, etc.) and a biography of the Conductor (each one should be a maximum of 300 words in length).
During the enrolment stage, information on the compulsory piece to be performed by each category, as well as further information about the Contest, will be available to all bands at the Fonoteca Municipal (Municipal Audio Archive).
THIRTEEN.- If the number of bands applying to take part in the Contest in any one category exceeds the quota established in these conditions, the participating bands will be chosen by draw at the Town Hall of Valencia at 19.30 hours on February 8, 2012.
During the same meeting, the order of performance will be decided by draw and the compulsory-piece scores will also be handed out.
Bands excluded by draw from the Contest may participate in the event the following year by reserving a place in the appropriate category. Should more than one band be excluded from the same category, the band which receives the available place will be decided by draw.
The Band that wins First Prize in the Honorary Division in one edition of the Contest cannot take part in the Contest the next year.
Bands that, once enrolled and included in the draw, do not participate in the competition, except in cases where there is a serious and justified reason understood by the Organizing Committee, will be banned from taking part in the Contest for a period of three consecutive years.
FOURTEEN.- The Committee will adopt appropriate measures to provide information, and send and receive the equipment of both the Spanish and foreign bands taking part in the Contest.
Participating bands should send to the Fonoteca Municipal (Municipal Audio Archive), six originals copies of their free-choice score and a certified list of the participating musicians as referenced in section three of clause fifteen of these rules. They should also send a completed copy of the authorization form granting Valencia City Council permission to broadcast or make use of the performances given by the Music Group in the Contest. Participating bands should also send the standardized "account details" form (47-119), filled in correctly, along with a photocopy of the band's tax code details (or equivalent documentation in the case of foreign bands), indicating the bank account to which the band's financial grant and, where appropriate, the prize obtained is to be transferred.
Bands have until March 30, 2012 to present all these documents.
FIFTEEN.- The following points regulate the activities of the participating bands' members:
1. A Control Commission will be set up that will be made up of members appointed by the Federation of Musical Societies for the Autonomous Region of Valencia (hereinafter FSMCV) and one delegate from each participating band.
The Control Commission will be the body in charge of the control and supervision of the members of the participating bands. For this purpose, the Control Commission will be empowered to adopt all measures necessary in order to carry out investigation, supervision, and control tasks, and to request and obtain any documents they deem necessary from the participating bands.
Musicians will be identified by inspection of their original National Identification Document or another official original document which accredits their identity.
2. The FSMCV will only carry out said inspection, applying the Membership Criteria (chapter III) established in the "Contest Regulations" in force at the time, in the categories of the contest in which only federated music associations are taking part.
3. In categories which contain FSMCV members and bands from elsewhere (both overseas bands and Spanish bands from outside the Autonomous Region of Valencia), the inspection system will be determined by the FSMCV and will be based on the accreditation of a musician's effective and real membership of a band. To accredit the real and effective membership of its musicians, bands must send, before June 1, 2012, a certified list of its musicians (indicating their name, place of birth, National ID card/passport number and musical instrument) issued by the band's secretary along with the president's approval.
List that should include a maximun of musicians in each section plus ten percent for possible substitutions:
| Division Three | 50 + 5 (10%) = maximun of 55 players on the list. | | Division Two | 80 + 8 (10%) = maximum of 88 players on the list. | | Division One | 110 + 11 (10%) = maximum of 121 players on the list. | | Honorary Division | 140 + 14 (10%) = maximum of 154 players on the list. |
4. The FSMCV will provide the Organizing Committee with a report concerning the status of the participating bands and any incidents involving them that should occur.
All bands should arrive in Valencia on the day of their performance at least one hour earlier, according to the Organizers' schedule.
Bands that are not in the Contest venue at the time of their performance will be automatically eliminated from the competition.
SIXTEEN.- The Organizing Committee will take all steps necessary to ensure that the Contest takes place as planned, reserving the right to modify the dates and/or venues stated in the first clause of these rules and procedures due to problems of security or traffic or caused by other events being held in the city. Should a performance have to be postponed or interrupted (by just cause only), the Committee will arrange a performance at a later date.
Bands, whose members disturb the proceedings of the Contest or who do not accept the decisions made by the Organizing Committee, once they have been proved responsible, may be penalized by the Organizing Committee by being banned from taking part in the Contest for a period of five to ten years.
In the case of the President's absence or illness, he will appoint the person who is to take over his organizational responsibilities.
Enrolment in the Contest implies the complete acceptance of these rules and procedures.
All decisions made by the Organizing Committee in the execution and development of the present rules and procedures are irrevocable. Likewise, all questions that are not provided for in these rules and procedures will be resolved irrevocably by the Organizing Committee.
The headquarters of the Organizing Committee will be the Delegation of Orchestra and Municipal Band of Valencia City Council.
SEVENTEEN.- This Contest will be publicized in various communications and on the official Contest website www.cibm-valencia.com. A Contest program will also be published.
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